Lathem Time Clock PC100 User Manual

PC100 Terminal  
Installation &  
User’s Guide  
 
Limited One-Year Limited Warranty  
Lathem warrants the hardware products described in this guide against defects in material and workmanship for a  
period of one year from date of original purchase from Lathem or from an authorized Lathem reseller. The conditions  
of this warranty and the extent of the responsibility of Lathem Time Corporation (“Lathem”) under this warranty are  
listed below.  
1. This warranty will become void when service performed by anyone other than an approved Lathem warranty  
service dealer results in damage to the product.  
2. This warranty does not apply to any product which has been subject to abuse, neglect, or accident, or which has  
had the serial number altered or removed, or which has been connected, installed, adjusted, or repaired other  
than in accordance with instructions furnished by Lathem.  
3. This warranty does not cover dealer labor cost for removing and reinstalling the machine for repair, or any  
expendable parts that are readily replaced due to normal use.  
4. The sole responsibility of Lathem under this warranty shall be limited to repair of this product, or replacement  
thereof, at the sole discretion of Lathem.  
5. If it becomes necessary to send the product or any defective part to Lathem or any authorized service dealer,  
the product must be shipped in its original carton or equivalent, fully insured with shipping charges prepaid.  
Lathem will not assume any responsibility for any loss or damage incurred in shipping.  
6. WARRANTY DISCLAIMER AND LIMITATION OF LIABILITY: Except only the limited express warranty  
set forth above, the products are sold with no expressed or implied warranties of any kind, and the implied  
warranties of merchantability and fitness for a particular purpose are hereby expressly disclaimed. No  
warranties are given with respect to products purchased other than from Lathem or an authorized Lathem  
reseller and any such products are purchased "as is, with all faults." In no event will Lathem be liable for any  
direct, indirect, special, incidental or consequential damages arising out of or in connection with the delivery,  
use or inability to use, or performance of this product. In the event any limited remedy given herein shall be  
deemed to have failed of its essential purpose, Lathem's maximum liability shall be to refund the purchase price  
upon return of the product.  
7. Proof of date of purchase from Lathem or an authorized Lathem reseller is required for warranty service on this  
product.  
8. This Warranty grants specific legal rights. Additional legal rights, which may vary by locale, may also apply.  
9. Should any difficulties arise with the performance of this product during warranty, or with any Lathem  
authorized service centers, contact Lathem Time at the address below.  
Lathem Time  
200 Selig Drive, SW, Atlanta, GA 30336  
404-691-0405  
Copyright © 2003 Lathem Time Corporation. All rights reserved.  
Document number: USG0038C  
08-04-2006  
 
 
Contents  
Welcome  
1
2
4
Mounting the PC100  
Connecting to the Computer  
Connecting the PayClock via RS-232 ..................................................................................................... 4  
Connecting Terminals via RS-485........................................................................................................... 4  
Connecting Terminals via RS-485 (Star Configuration) ......................................................................... 5  
Connecting Terminals via RS-485 (Multi-Drop Configuration) ............................................................. 6  
Using the PC100  
7
Special Badges......................................................................................................................................... 7  
Badge #251 – View Clock Status...................................................................................................... 7  
Badge #253 – Set Baud Rate ............................................................................................................ 8  
Badge #254 – Setup Terminal ID..................................................................................................... 8  
Specifications........................................................................................................................................... 9  
Cable Wiring Diagrams  
10  
RS-232 (Computer to PC100) ............................................................................................................... 10  
RS-485 Multi-Drop................................................................................................................................ 11  
Junction Box to Terminal ...................................................................................................................... 12  
Troubleshooting  
13  
PC100 .................................................................................................................................................... 13  
 
 
PC100 Terminal User’s Guide  
C H A P T E R 1  
Welcome  
Reliability, functionality and ease of use are trademarks of the PayClock terminal.  
With the PC100 terminal, employees use their plastic ID badges to punch in and out –  
it’s that simple. Using Lathem software and your computer, the PayClock terminal is  
the perfect solution for businesses that want to track employee time and automate  
payroll.  
The PC100 terminal package includes the following:  
PC100 Terminal  
AC Wall Adapter – 115 VAC 60 HZ  
Mounting Bracket  
3 Mounting Screws and Anchors  
2 Keys  
1
 
PC100 Terminal User’s Guide  
C H A P T E R 2  
Mounting the PC100  
Check your package contents to make sure everything is accounted for before  
starting. Decide where to mount your clock. Keep in mind that the AC adapter  
plugs into a wall outlet.  
To mount the clock, you need the following items:  
Drill with a 5/16” bit  
Hammer  
Phillips head screwdriver  
Pencil  
1. Screw the mounting bracket to the wall  
»
Hold the bracket against the wall so the  
top (arrow pointing Up) is 54 inches from  
the floor  
»
»
Mark the 3 holes with a pencil  
Remove the bracket and drill a 5/16-inch  
hole at each mark  
»
Insert an anchor into each hole, tapping it  
with a hammer until it is flush against the  
wall  
»
»
Align the mounting bracket back on the wall  
Insert each screw through the bracket into the anchors, and tighten  
securely  
2
 
PC100 Terminal User’s Guide  
2. Place the clock onto the mounting bracket  
»
Turn your key counter-clockwise in the lock at the clock’s right-middle  
section to unlock  
»
Align the keyholes on the back of the clock with the studs on the  
mounting bracket  
»
»
»
Slide the clock down onto the bracket  
Turn the key clockwise to lock the clock onto the bracket  
Remove the key  
3
 
PC100 Terminal User’s Guide  
C H A P T E R 3  
Connecting to the Computer  
After mounting your PayClock on the wall, you need to connect it to your  
computer. You can connect the PayClock terminal to the computer using an  
RS-232 cable or RS-485 cable. Choose the setup that best suits your needs.  
Connecting the PayClock via RS-232  
1. Turn the PayClock so its back faces you  
2. Plug the power cord (AC adapter) into the PayClock, keeping the cord  
slack  
3. Plug the other end of the power cord into a wall outlet  
4. Connect the jack end of the serial cable to the PC100  
5. Connect the other end of the serial cable to an open COM port on your  
computer. All serial ports are raised pin (male) connectors  
Connecting Terminals via RS-485  
When selecting your installation method, the type of wire that will be used is  
important. Silver Satin (Modular) cable can be used for short distances less  
than 100’ to achieve communications. Category-3 or Category-5 cable with  
twisted pairs should be used for distances greater than 100’, in installations  
using J-Kits or in areas where the cable may run near a device that transmits  
an RF frequency. Do not use J-Kits with modular wire  
For details, see the Cable Wiring Diagrams appendix.  
The Swift-485+ allows you to connect PayClock terminals to the modular  
ports and to the screw terminal blocks. You can use either of the screw  
terminal blocks to connect the PC2000, PC100-R or PC3500 terminals. The  
PC100 / PC2000 modular port is set up to use with the PC2000 and PC100-R  
terminals. The PC2500 modular port is set up to use with the PC400 terminals  
(not currently available). The RS232 connection to the PC is made simple  
using a stereo type plug in jack.  
4
 
PC100 Terminal User’s Guide  
Use either  
connection  
Use either  
connection  
RJ11 RJ45  
-
+
~
~
PC100  
RS485  
Power  
to terminals  
PC2000  
RS485  
PC2500  
RS485  
Power to  
terminals  
~
~
+
-
POWER  
LED’s  
RS485  
RS232  
RS232  
to PC  
SWIFT-485 plus  
Connecting Terminals via RS-485 (Star Configuration)  
A star network connects up to 31 terminals or sync time devices to the  
computer. You can wire the terminals directly to the SWIFT-485+ or use J-  
kits (junction boxes). Terminals can be located up to 4000 feet from the  
computer  
SWI  
SWIFT-485+  
1. Run Category 3 (minimum) cable from the SWIFT-485+ to a terminal or  
J-kit. If you connect directly to a terminal, use an RJ-45 or RJ-11  
connector on the end that plugs into the terminal  
2. Connect the AC power cord adapter to each terminal and plug the cord  
into a wall outlet  
3. Repeat these steps for each terminal in the network  
5
 
PC100 Terminal User’s Guide  
4. See the Cable Wiring Diagrams for detailed connection points  
Connecting Terminals via RS-485 (Multi-Drop Configuration)  
A multi-drop network connects up to 31 terminals or sync time devices to the  
computer. You wire the terminals to junction boxes running in a single line  
starting from the SWIFT-485+. Terminals can be located up to 4000 feet from  
the computer  
Up to 31 Terminals  
Max 4000 ft from SWIFT-485+ to Last Terminal  
SWIFT-485+  
J-Kit (junction box)  
1. Run Category 3 (minimum) cable from the SWIFT-485+ to the first J-Kit  
(junction box)  
2. Use a cable (up to 4 feet long) with an RJ-11 connector on both ends, and  
plug one end into the J-Kit (junction box)  
3. Plug the other RJ-11 connector to a terminal  
4. Connect the power cord (AC adapter) to the terminal and plug the cord  
into a wall outlet  
5. For the next terminal, run cable from the previous J-Kit (junction box) to  
the next J-Kit (junction box) and repeat steps 2, 3 & 4  
6. See the Cable Wiring Diagrams for detailed connection points  
For more details or how to supply AC power to the PC100-R from the SWIFT-  
485+, see the SWIFT-485+ User’s Guide.  
6
 
PC100 Terminal User’s Guide  
C H A P T E R 4  
Using the PC100  
The base model PC100 clock allows only an RS-232 connection. The PC100-R  
model allows RS-232 or RS-485 connections; RS-485 connections require the  
Terminal Manager software add-on.  
The PC100 has a magnetic stripe badge reader. The magnetic stripe should be on  
the left side of the badge when swiping. To swipe the badge, insert it at the top of  
the reader, and then pull it down with a continuous and smooth motion.  
Special Badges  
Three supervisor badges are available for your PC100. These badges perform  
certain tasks at the clock.  
Badge #251 – View Clock Status  
This badge displays a clock status report. The status report shows the current  
clock setup:  
VER 1.05 | CLK READY  
ID# 049 | BAUD 9600  
MEM 10% | TIME 12HR  
| DST  
ON  
7
 
PC100 Terminal User’s Guide  
PC100 version number  
Terminal ID# (ID=49)  
Percent full memory  
(each time you poll the clock, this resets to 0%)  
Clock ready status (READY/LOAD LIST)  
Baud Rate  
12-Hour or 24-Hour time display format  
Daylight Savings Time (DST) ON/OFF  
After a few seconds, the display returns to normal.  
Badge #253 – Set Baud Rate  
Swipe this badge to change the baud rate – the default is 9600. You may need  
to reduce the baud rate if you have  
ENTER BAUD 1ST DIGIT  
problems communicating with the clock.  
These problems can result from a noisy  
environment or a long serial cable  
(usually more than 50 feet).  
1200 2400 4800 9600  
To change the baud rate, swipe the Set Baud Rate badge, then when  
prompted, swipe employee badge #1, 2, 4 or 9 to indicate 1200, 2400,  
4800 or 9600 baud.  
NOTE: RS-485 communications do not support 1200 baud  
Badge #254 – Setup Terminal ID  
Swipe this badge to change the clock ID – the default ID is 49. When  
prompted, swipe an employee badge that matches your desired ID. If you  
have more than one clock, make sure each one has a unique ID number.  
8
 
PC100 Terminal User’s Guide  
Specifications  
Casing:  
6.375”W x 7.375”H x 1.5”D flame-retardant ABS plastic. 19 oz.  
Includes key lock and wall mounting bracket  
Power:  
6VDC/ 300 mA wall-mount power supply. UL approved  
4 lines x 20 characters liquid crystal with large block digits  
Display:  
Swipe  
Status:  
“Beeper” signals good or bad badge reading and low memory.  
Green and red LED’s show good or bad badge swipes  
Badge  
Reader:  
Mag-Stripe Track 2 reads standard “credit card” format  
Badges:  
Accepts badges #1-250. Badge metallic stripes are even-parity  
Memory:  
Stores about 1,500 registrations. Protected by internal 10-year  
lithium battery.  
This product’s lithium battery contains Perchlorate Material –  
special handling may apply. Please go to web site  
about proper methods of disposal in California.  
Ports:  
RS-232 cable at speeds of 1200, 2400, 4800 and 9600 baud  
For PC100-R: RS-485 Cat. 3 or Cat. 5 cable (suggested) at speeds  
of 2400, 4800 and 9600 baud. Up to 4000 feet  
Certifications: UL; C-UL; FCC Part-15 Class-B; Canada ICES-003 Class-B;  
CE-CENELEC EN55022; CENELEC EN55024  
9
 
PC100 Terminal User’s Guide  
A P P E N D I X A  
Cable Wiring Diagrams  
RS-232 (Computer to PC100)  
10  
 
PC100 Terminal User’s Guide  
RS-485 Multi-Drop  
PayClock  
PayClock  
PayClock  
See Fig. A  
Be sure to maintain polarity through out the chain  
Fig. A – Junction box wiring connect points  
Some junction boxes have  
only six connect points  
instead of eight  
8 points  
6 points  
11  
 
PC100 Terminal User’s Guide  
Junction Box to Terminal  
12  
 
PC100 Terminal User’s Guide  
A P P E N D I X B  
Troubleshooting  
PC100  
Description  
Solution  
When I swipe a badge, it does not  
record and the clock does not signal  
any errors  
Make sure you swiped the badge  
correctly. See the section on Using the  
PC100  
Or  
This badge may have been exposed to  
something magnetic. Replace this  
badge with a new one  
13  
 
 
PC100 Terminal User’s Guide  
INDEX  
B
S
Badges................................................... 7  
Baud Rate.............................................. 8  
Bracket..............................See Mounting  
Bus Configuration................................. 6  
Screws...............................See Mounting  
Special Badges...................................... 7  
Specifications  
PC100 ................................................ 9  
Star Configuration................................. 5  
Supervisor Badges ................................ 7  
Sync Time Devices ............................... 9  
C
Cable ..................................................... 4  
J
T
Junction Box ....................................... 12  
Terminal Connections........................... 4  
Terminal ID........................................... 8  
T-Junction Box ................................... 12  
Troubleshooting  
M
Modem.................................................. 4  
Mounting............................................... 1  
PC100 ................................................ 2  
Multi-Drop Configuration..................... 6  
PC100 .............................................. 13  
V
View Clock Status ................................ 7  
P
W
PC100............................................ 1, 7, 9  
PC2000.................................................. 4  
Punch the Clock.................................... 1  
Wiring Diagrams................................. 10  
R
RS-232 ............................................ 4, 10  
RS-485 .................................................. 4  
 

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